School Exam Management System (SEMS)
Creative Arts Solution
FOUNDATION
School Exam
Management
System
System
(SEMS)
An Offline Application
Prepared
for: Creative Arts Solution Foundation
Prepared
by: IAF SAWII Limited
Date submitted: 2017
Short link (SEMS): http://bit.ly/2Fs6RMG
Short link (SEMS): http://bit.ly/2Fs6RMG
SEMS An Offline Application Presentation at Igbobi College Yaba Jan 10, 2018
by IAF SAWII Limited in Partnership Creative Arts Solution Foundation
a.k.a Olusola David, Ayibiowu President/Chairman
Find it on YouTube: https://youtu.be/JbfhiNI2q1s
Find it on YouTube: https://youtu.be/HUay4G5j8Fw
Find it on YouTube: https://www.youtube.com/watch?v=JbfhiNI2q1s
Find it on YouTube :YouTube: https://youtu.be/N2BPii5XZvI
Edition: First
Table of contents
1.
Executive
Summary
2.
Statement
of problems
3.
Proposed
Solution
4.
Our
Qualifications
5.
Requirements
6.
Deployment,
Testing and Technical Support
7.
License
Agreement
8.
Pricing
and Payment Terms
9.
Contact
Us
1. Executive Summary
In this document, we propose a School Exam Management System
(SEMS) for use in your school. SEMS is a set of computer software designed to
enable schools to effectively and efficiently organize computer based test
(CBT), management student exam records and generate report cards automatically.
IAF SAWII is a limited liability software company based in
Nigeria. We are on a mission to
transform the way students learn as well as provide state-of-the-art software
to schools to keep them ahead of the pack. We have been on this mission for
over 3 years.
SEMS solves the problem associated with the traditional way
of managing exam records. It takes way the mistakes commonly made during result
computation. Teachers become more productive by spending more time developing
themselves. In addition, your students get exposed to CBT which has become the
standard for external examinations such as UTME, SAT and TOEFL.
It is important to know that SEMS works offline. It is
designed to run on local server. This means you do not have to worry about
access to the internet.
We look forward to helping your school to achieve paperless student
exam records
2. Statement of Problem
Every school is designed primarily to make students learn;
and to quantity their level of knowledge, students get assessed. Managing
student exam records is one of the most challenging management issues facing
every school. Questions have to be set, students have to be invigilated, answer
papers have to be graded and exam records have to be stored over a long period
of time.
The traditional paper-and-pen way of managing exam records
has a lot of drawbacks. Below are some of the drawbacks:
i.
It involves the use of paper and pen throughout.
From question paper to answer paper to broad sheet and then to report cards. The
problem with paper is that they are not durable and could be easily misplaced.
ii.
Since teachers are not machines, they
occasionally make mistakes when grading, computing scores and recording scores.
iii.
It
diminishes teachers’ productivity. Teachers spend significant amount of time
processing exam records. This time could have been spent on self-development
which will in turn boost their productivity.
iv.
Exam records are vulnerable to tampering by
unauthorized persons. A class teacher for instance can easily change scores of
their students.
v.
Students’ performance cannot be easily tracked
and analyzed over a long period of time.
vi.
Exam records cannot be easily shared or
reproduced. It always costs significantly to reproduce such records.
Unfortunately, most available solutions out are unaffordable
and unreliable. Once internet is compulsory to manage exams, it becomes
unreliable because Internet is still unreliable and expensive in Nigeria.
3. Proposed Solution
We have put together some of the best minds in exam management
to design a product that solves virtually all the problems associated with
managing exam records. Our School Exam Management System (SEMS) provides
schools with the finest tools to organize computer based tests (CBT), manage
students and staff records, process results, send report cards and do much
more. SEMS is designed for the 21st century schools willing to go paperless.
Our system is robust, reliable and affordable.
Below are what you get for using our product:
i.
Our SEMS does not require access to the internet
to work. It runs on local server. You do not have to worry about the cost of
internet nor its availability. Our system is suitable for all schools even
those in areas without the internet. Internet is only needed when results are
to be sent via SMS and email. Sending results via these means is obviously
optional.
ii.
We have designed a platform where you can
clearly identity teachers taking each subject for each classroom. The platform
makes it really easy to organize students’ records and assign privileges to
teachers.
iii.
We have developed a complete kit for organizing
objective and theory exams on computer. The kit includes a software for setting
and organizing your questions with ease. You can set objective, sub-objective
and theory questions. The interesting part is that objective and sub-objective
questions are graded automatically.
iv.
Theory exams are saved and graded by authorized
teachers. The grading is done electronically via the Teachers portal.
v.
The exam portal software has one of the best CBT
engine. It allows questions with images, tables and scientific notation.
Navigating from one question to another is superfast because it works offline.
Students have access to onscreen calculator during test.
vi.
Our CBT system is built to handle power interruption.
Students can continue exactly where they stopped after power must have been
restored.
vii.
We understand that you may have continuous
assessment written in paper and pen. Our system has room for scores to be
provided manually.
viii.
We can customize the report card template to be
exactly like what you want.
ix.
Result sheets, positions, grades, broad sheets
and report cards are generated automatically. This gives teacher’s ample amount
of time to focus on developing themselves.
x.
Results can be sent to students’ or parents’
phone numbers and email addresses. The report cards will be sent as attachment
to their email addresses. This makes it possible for parents to print their
wards report cards if they will.
xi.
We know that loss of exam records is
intolerable. Our SEMS provides a way for you to backup all records both offline
and online. This backup process happens by the click of a button. It is that
simple.
Figure 1. Components of SEMS
4. Our Qualifications
We understand that everyone would like to do business with
an organization with good track records,that is the reason why we would like to
share our track records with you.
i.
We have been in the business of CBT for over 3
years.
ii.
We have CBT products (TestDriller UTME and SSCE)
that has been used by about 100,000 students in virtually all the states in
Nigeria.
iii.
We have been trusted by over 200 resellers of
our products.
iv.
We have schools currently using our SEMS
including aviation institutions (one of which is Universal School of Aviation).
v.
We have seasoned software developers and
passionate business development team.
vi.
We are a limited liability company registered in
Nigeria. We have a real office in Lagos.
vii.
It is not a foreign software. It is developed by
Nigerians in Nigeria. We can solve any technical issue you are facing. We can
also customize the application to suit any school with special needs.
5. Requirements
It is important you know all the requirements before
deciding to use our product. You will need a set of computers where students
will take tests and where teachers and administrator will perform their task.
Normally, you will need tens of computers. However, if you do not want to use
the CBT functionality, one or two computers are enough. Ultimately, you decide
the number of computers you want to use.
Concretely, you should be able to provide the following:
i.
Computers
- desktops or laptops
ii.
Each computer should have Windows operating
system, minimum version of Windows 7.
iii.
The server computer should not have a RAM whose
value is less than 2GB. We recommend a minimum of 4GB RAM.
iv.
The client computers should have a minimum RAM
of 1GB.
v.
Your computers should be networked.
vi.
If the server computer has no battery, we
recommend that you connect it to a functional UPS. Not that if client computer
goes off abruptly, nothing goes wrong; but the server computer should not go off
during exams. We highly recommend UPS for desktop server computer.
vii.
You will need to provide at least an individual
that will be trained to do the administrative part of the job.
6. Deployment, Training and Technical Support
The software will be deployed based on our agreement. We can
assign one of our technical staff to deploy and train your staff on how to
setup and use the application. In a situation where we can deploy and train
offsite, we will go for such option.
You will have access to our technical support team from
Monday to Friday 8:00am to 6:00pm. We will also provide a detailed
documentation on how to use the software.
7. License Agreement
The SEMS is a product of IAF SAWII and no effort should be
made to reproduce it in any way. You are responsible for backing up your data.
We are not liable for any loss of data.
8. Pricing and Payment Terms
First, we charge a one-time installation fee of N2,000. Next, you pay a license fee of N600 or N300 per student per term as it depends on our package with our others partnering company . This means
if you have 100 students, you will pay a license fee of N30,000 per term for all the students. Once license expires, you
will no longer be able to update exam records; you will only be able to view
and print. Payment has to be made in full before licenses will be given. Note
that you will be able to decide which student you want to license.
This price will be reviewed after two years.
9. Contact Us
You can get in touch with us in any of the below ways:
By Phone – 08056032631
By Email – creativeartssolutionfoundation@gmail.com
By Website – https://www.creativeartssolutionfoundation.blogspot.com.ng
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