Prodigy School Management Software
Creative
Arts Solution
FOUNDATION
a
non-governmental foundation
See also: School Exam Management System (SEMS)
Presentation at Igbobi College Yaba
August 23 2019
A web-based
school management software for growing schools and group of schools.
PROPOSAL
Prepared for:
Submitted by:
Mr, Olusola David, Ayibiowu
Date:
2019
Table of Contents
Executive Summary............................................................................................................
2
Statement of Problem ........................................................................................................
2
ACADEMICS ........................................................................................................................
3
ADMINISTRATION ..............................................................................................................
3
FINANCE ...............................................................................................................................
3
COMMUNICATION ..............................................................................................................
3
Proposed Solution .............................................................................................................
4
ACADEMICS ........................................................................................................................
4
ADMINISRTATION ..............................................................................................................
4
FINANCE ...............................................................................................................................
4
COMMUNICATION ..............................................................................................................
4
Why Us ..................................................................................................................................
5
After Sales Support ...........................................................................................................
5
Flexibility ..............................................................................................................................
5
Software Updates ...............................................................................................................
5
Growth & Scalability ..........................................................................................................
5
Data Security & Privacy ....................................................................................................
5
Availability & Backup ........................................................................................................
5
Requirements ......................................................................................................................
6
Deployment, Training and Support ................................................................................
6
Pricing ...................................................................................................................................
6
Contact...................................................................................................................................
6
Executive Summary
In this
document, we propose a School Management Software (PRODIGY SMS) for use in
your school.
PRODIGY SMS is a web based school management software that automates
school
processes, unifies systems that are fragmented in schools and uses data science
to
create a cost
efficient and improved administration process.
Our software is
an all in one package.
Record
•It can be used by Montessori, Nursery,
Primary, Secondary and Special
Needs Schools
•Supports different types of school
curriculums (American, British, and IPC).
•Supports different types of academic
reporting systems. (Progress report,
End of term, weekly, Midterm, IGCSE and
many more)
Accounting
•Fee/Income Management
•Budget/Expense Management
•Payroll System
•Bank reconciliation
•Local currency support
Administration
•It is a complete information system
(staff,student,parent and other stake
holders)
•Can handle other administrative operations
such as staff management
student management, hostel, inventory and
many more.
Messaging
•SMS(Bulk SMS)
•Email
•Internal Messaging
Statement of Problem
Every school
has a mission/objective and yearly goals, but only a few can boast of
fulfilling
her mission or
achieving 5% of her yearly goal. The reason isn’t as a result of big goals, but
inefficient
operation method and poor decision making. Poor decision making as a result of
insufficient
data, bad data, unstructured/fragmented data.
Data
(structured data) is very important in school administration as it gives a
clear insight
about the
schools overall performance (as it is used to define needs, set goals, plan
interventions,
and evaluate progress).
We’ve
researched and discovered problems in four key sections of school
administration.
ACADEMICS
1. The
traditional way of result computation, compilation, grading and processing
takes
too much time
and gives room for a lot of mistakes, stresses the teachers and
sometimes
schools don’t even meet up with the deadline set for result collection.
2. Student’s
performance and learning progress cannot be easily and continuously
tracked over a
long period of time as a result of fragmented systems.
3. Storage of
student records becomes messy and very expensive at the long run. Also
the retrieval
of student records can be a big problem as it would take time to go
through files
and cabinets.
4. Since the
traditional method of record storage is paper based, it is prone to rodent
and in the case
of a fire incident all records can be lost.
ADMINISTRATION
1. Redundancy
in administration process as a result of fragmented system/sections in
school
administration.
2. Poor
decision making as a result of bad data, insufficient, untracked and dormant
data.
3.
Poor/inefficient operation method that creates layers. These layers increases
the
cost and time
of getting things done.
FINANCE
1. Overwhelming
process in the tracking of fee payment
2. Fraud
3. No
budgeting, untracked expenditures and income
4.
Incomplete/poor financial reporting
COMMUNICATION
1. Poor,
unreliable, in effective and undefined communication channel
2. Fragmented
contacts of stakeholders (Parent, staff etc.) which result into stressful
gathering and sorting.
Proposed Solution
Prodigy School
Management Software provides schools with well-designed tools needed to
achieve their
goals. Our software automates processes, use data science to analyze schools
data and
presents information in a comprehensive way for easy and quick decision making.
Based on the
problems we have discovered, our software helps schools solve them by:
ACADEMICS
1. Automating
the process of computation, compilation and grading of student result.
This gives room
for faster result preparation, reduces error and teachers workload,
saves time and
cost in the purchase of stationaries especially paper.
2. Easy
tracking of students’ performance and learning progress in real time and gives
room for
continuous analysis.
3. Easy access
to students records as all records are digitized and can be accessed from
any device,
anywhere in the world.
ADMINISRTATION
1. Eliminating
redundancy and inefficient method of operation with automation. This
cuts down
layers already created and cuts down on cost and the time taken to get
things done,
also ensures an organized and seamless administration process.
2. Analyzing
school data (big data) and simplifying the outcome in a comprehensive
format helps
schools in decision making, setting and prioritizing goals, and
monitoring progress.
3. Providing a
digital storage of schools’ data and ensuring availability anytime it is
needed. At the
click of a button, schools can retrieve, sort, search, update existing
records and add
new ones.
FINANCE
1. Easy and
real-time tracking of all financial activities from income (fees, donations,
funding etc.)
down to payment of staff salaries and other forms of expenditures.
2. Real-time
insight into school finance and collaboration with your team regardless of
your location.
3. Structured
financial report and comprehensive presentation to inform better
business/financial
decision.
4. Automated
auditing, checks and balances to prevent fraud.
COMMUNICATION
Eliminating
needless complexity and stressful sorting, Prodigy School Management Software
makes communication
across the board easy via different channels (text message, email and
internal
messaging). Communication is streamlined so that parents, staff, students,
directors
and
administrators can work together
Why Us
Combining
automation (which improves school administration process and adds efficiency
to school
operations) and data science (that gives schools the right information at the
right
time), Prodigy
School Management Software has been helping schools across Africa achieve
their goals.
After Sales Support
Our deal with
your school does not end after your installation. To us, we are in partnership
with you
towards achieving your goals. We offer amazing support. To that effect, our
support lines
are always available. Call on us, we are always ready to help.
Flexibility
The school
system & processes constantly changes, better methods and standards are
always adopted
in order to improve the system. Having this in mind, we are open to
feedback from
you and your request for additional functionality, features and modules to
meet you and
your school's needs.
Software Updates
The rate of
development of ICT is taking place with considerable speed. With the
introduction of
new devices and technologies, new user requirements always emerge and
existing ones
keep changing. We are constantly innovating and evolving, and our software is
constantly
being updated and upgraded.
Growth & Scalability
The goal of
every organization is to grow. As your school grows, the overall data of your
school keeps
growing too. Prodigy School Management Software is designed with scalability
in mind. As you
grow we grow with you. Be it 200 or 200,000 students and staff, Prodigy
School
Management Software would handle your data.
Data Security & Privacy
The security
and privacy of your school data is very important to us. We have put systems in
place that
ensures that data transfers are encrypted with an end-to-end encryption so that
unauthorized
parties can’t access it. Prodigy School Management Software ensures that
every user is
being authenticated, authorized and identified. We do not sell or share your
school data and
assure you of your data's confidentiality and integrity.
Availability & Backup
By using
Prodigy School Management Software, your school data is available to you at any
time. Well
designed and formidable systems have been put in place to ensure maximum
uptime. We ensure an automatic backup of
your school data which you can download.
Requirements
Prodigy school
management software works online, No hard ware installation is required.
All you would
need to start using our product is any device (PC, laptop and smart phone)
with a browser
and access to the internet. All activities/operations are done online.
Accessing your
school data can be done from anywhere and anyplace in the world.
Deployment, Training and Support
An MOU
(Memorandum of Understanding) would be presented to your school to be signed,
after which
software installation/deployment would be done online. A private URL would be
generated for
your school which would be used to access PRODIGY SMS.
Depending on
the country and location of your school we would provide an onsite/offsite
training. A
link to our knowledge base which contain both documented and videos tutorials
would also be
provided for continuous learning.
Your school
(directors, staff and other authorized personnel) would have access to our
support team
from Monday – Friday, 9:00am to 6:00pm. Support channels would be
communicated.
Pricing
Our pricing is
simple and you can change your plan at any time. Find attached to this
document the
plans we provide and it’s pricing.
Contact:
Mr, Olusola David, Ayibiowu
PHONE NUMBER: +2348056032631
EMAIL: olusoladavidayibiowu@gmail.com
Comments
Post a Comment